Clearly articulate your project's goals, benefits, and expected outcomes to seek necessary approvals. Whether you need to fill out a petition for review, a project decision memo form, a nonpoint source project loan application, or a site plan application, the project approval documents collection. Provide relevant details about the project,. When drafting a request letter for project approval, it's essential to clearly state your name, position, and the purpose of the project. Request letter for project approval is in editable, printable format.